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Last updated 21st November 2022

Parish Safeguarding DBS/training People Manager on-line tool

Safeguarding parish DBS/training people manager on-line tool

In late November 2022 we will be offering all of our parishes the opportunity to access this new on-line tool that complements the on-line parish safeguarding dashboard on-line toolkit that has been rolled out across the diocese earlier in the autumn.

The People Manager keeps track of ongoing safeguarding requirements and automatically sends reminders. It helps a parish to meet the national mandatory safeguarding requirements by:

  • Keeping track of DBS renewals
  • Keeping track of safeguarding training
  • Keeping track of ongoing supervision
  • Sending reminders to the relevant people when any of the above are due

An overview page shows the parish safeguarding hub owner (Parish Safeguarding Officer or incumbent) the current status of volunteers and any employed staff:

  • Green lights where no action is needed
  • Amber lights where DBS checks or safeguarding training will soon expire, or supervision is overdue
  • Red lights where DBS checks or safeguarding training has already expired

The People Manager is also linked to the relevant lights in Safeguarding Dashboards. It means that a red light in the People Manager will automatically trigger a red light on the appropriate dashboard.

The People Manager automatically sends an email reminder to a church volunteer:

  • Eight weeks before their DBS check expires
  • Eight weeks before any safeguarding training expires If no action is taken, a further reminder is sent two weeks before the expiry date — and a final reminder on the day of expiry.

The Responsible Person can choose to receive a copy of some or all of these reminders. They can also request a Safeguarding Reminder Log that lists any reminders that are still outstanding

Brief Introductory video

A brief introductory video about the functionality of the People Manager tool can be found here: Safeguarding Dashboards | Safeguarding Hubs - Stage 1